4/1/2024 0 Comments Free flow chart template word![]() ![]() Draw an arrow from one shape to another and make sure the connecting points turn green, so that the connectors stick to the shapes when you move them around.Ĭustomize shapes - In the Format tab, you’ll find the options needed to customize the colors, fonts, and sizes of your flowchart shapes and to better organize the content of your diagram. Again, go to Insert > Shapes and select the arrow shape. While still in the Format tab, you can check and adjust shape size, under Format > Size. If the view is too crowded, you can always untick the option once you finish positioning the shapes. You might find it useful to also tick View Gridlines from the same menu as it can help you position shapes more accurately. We selected the shapes within one of our lanes and used the Align Middle option. ![]() To align shapes, go to the Format tab, then Arrange > Align. We chose the shapes per conventions related to swimlane diagrams: arrows to show the order of operations, rectangles to represent process steps, ovals to mark the beginning and end of the process, etc. To add flowchart items, insert shapes from the Shapes section of the Insert tab. With your swimlanes ready, start creating the flowchart that will show who does what and how process steps are interconnected in your diagram. To recolor a label section, right-click on it and select a new option from the Fill color palette. We opted for Rotate all text 270° to save space on the lanes. If you want to change text orientation, select the text, then go to Format > Text > Text direction. Given that the default font is very large, you will probably need to change its size first, and then its color to make sure the text is visible on the shape color that you want to use. You can customize the text as needed – change its size, color, or style using the options in Home > Font. To add titles to any swimlane, select the small rectangle inserted for this purpose in the steps above, right-click on its edge, choose Edit Text and start typing. The main thing to do here is to label these with the name/title of the major process participants so that you can later group the associated items by owner in their corresponding swimlane. Now that you have outlined the basic frame of your swimlane diagram, you can start adding data to its individual horizontal bands. When done, copy and paste the original shape as many times as necessary and position the duplicates below one another until you have enough swimlanes to complete your cross-functional diagram. In our example, we chose to make the swimlane containers transparent and changed their outline to gray for improved clarity and to make them stand out. Use the Fill and Outline options found in the same menu that opens when you select and right-click on the shape. At this point, you can change the color and the outline of the swimlane. You can easily ungroup them the same way, if needed (right-click and select Group > Ungroup). Then, select them both, right-click and select Group > Group. To do this, first position the shapes as needed. Select the two items, then right-click and choose Group from the small menu that opens. Group the two shapes so that you can apply changes to both at once from now on. This will be the main part of your swimlane.Īdd another rectangle on the left to use it as the title section of your swimlane. Go to the Insert tab again, select Shapes, and add a large rectangle to your slide. Otherwise, you will find that objects on your chart are randomly repositioned, or connectors removed from their associated shapes when making a change to any other parts of the graphic. Working in a drawing canvas allows you to properly use all the program’s drawing features to their full extent. Go to the Insert tab and select Shapes, then New Drawing Canvas. To optimally use MS Word’s drawing capabilities, you’ll need to insert a “drawing canvas”. Open a new Word document and change the default page layout from “Portrait” to “Landscape” to make more room for a diagram with horizontal lanes. How to manually make a swimlane diagram in Microsoft Word 1.
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